If you’ve recently been appointed as the executor or personal representative of an estate, you’re stepping into an important role that comes with significant responsibilities. Managing an estate often feels like taking on a second job—requiring organization, communication, and patience. The good news is that you are legally entitled to compensationfor your efforts. However, understanding when you get paid and how much you’re entitled to is crucial as you begin your duties.
When Will I Get Paid?
In most cases, executors and personal representatives are paid at the end of the probate process—after the estate’s debts are settled and the remaining assets have been distributed to beneficiaries. Payment is not made immediately after appointment. Instead, it usually comes once the court is satisfied that you have completed all necessary tasks, such as paying creditors, filing tax returns, and ensuring all assets are properly transferred.
The timing can vary depending on factors like the size and complexity of the estate, whether there are disputes among beneficiaries, and how quickly court proceedings move. In some states, interim payments are allowed during probate for complex estates, but it is safest to plan for your compensation to be finalized only once probate is nearly or fully complete.
How Much Will I Get Paid?
The amount of your compensation depends largely on either the terms of the will or state law. If the will specifically outlines executor fees, that will usually govern, as long as it complies with state law. If the will is silent, or if there is no valid will, state law determines the compensation.
For example, in Washington, executors are entitled to “reasonable” compensation, which means the probate court evaluates the work performed, time spent, and the complexity of the estate to decide on a fair amount. The executor must submit detailed records of their work and any challenges faced during administration.
In contrast, California has a much more specific structure laid out by state law. If the will does not specify an amount, the executor is entitled to 4% of the first $100,000 of the estate's value, 3% of the next $100,000, and 2% of the next $800,000. For estates exceeding $1 million, additional percentages apply on a sliding scale. This statutory formula simplifies the calculation and offers executors more predictability compared to states that rely solely on a court’s discretion.
Each state takes a different approach, so it’s important to check the local laws or speak with a probate attorney to ensure you understand your rights.
For a detailed, state-by-state breakdown, see our article: Executor Compensation by State (2025): How Much Executors Get Paid in Each U.S. State
Reimbursement of Expenses
In addition to compensation, you are entitled to reimbursement for any reasonable out-of-pocket expenses incurred while performing your duties. This includes things like:
- Filing and court fees
- Funeral costs (if paid personally before estate funds were available)
- Postage, office supplies, and administrative costs
- Travel expenses related to managing estate assets
These reimbursements are separate from your compensation and are treated as priority debts of the estate.
Should I Accept Payment?
Deciding whether to accept executor payment is a personal decision. Some executors, especially those who are also primary beneficiaries, choose to waive the fee to avoid taxation or to prevent family friction. However, you are absolutely entitled to compensation for your time and effort, and you should not feel obligated to perform these significant duties for free.
To explore this decision in more depth, read our article: Should I Take Compensation as an Executor?
Final Thoughts
Being an executor or personal representative is a demanding role. While compensation usually comes only after your work is complete, it’s a recognition of the time, diligence, and responsibility you invest in finalizing someone’s affairs. Understanding the timing and amount of your compensation can help you plan your work—and ensure that your efforts are properly valued. EstateMin can help you with this process, find out why you should ask your lawyer to use EstateMin here.
Disclaimer: Please note that the information provided in this article is for general informational purposes only and should not be construed as legal advice. It is always recommended to consult with a qualified legal professional for advice tailored to your specific situation. No liability whatsoever is accepted by EstateMin from any action taken in reliance of the information contained on this website.